Aviation Insurance Claim Information

If you are a Transport Risk Management, Inc. client and you need to file a claim, we’re here, day or night. If you are unable to speak with someone immediately, your message will be returned within 30 minutes.


866.256.0227 (Recorded Contact Information Is Also Provided After Normal Business Hours)


Read your insurance policy for specific duties in the event of a loss (this is usually found under “Conditions of Insurance”). This will tell you specifically what your insurance company expects you to do and what they do not want you to do. You may also contact your carrier claims office to report your claim directly to your carrier. This number will be located in your policy or you may also find it by visiting your carrier’s link provided on the “Insurers” page on this site.


This information has been prepared to provide an overview of typical duties and expectations in the event of a loss, claim, lawsuit or any occurrence under the policy. Your policy is the sole determination of coverage and the mutual duties and obligations between you and the insurance company. Nothing in this document changes your policy in any manner.

Notify the insurance company as soon as possible. Note the time, place and description of the occurrence and the names with points of contact for any injured people and witnesses, including all passengers. Immediately forward copies of any demands, notices, summonses or legal papers received in conjunction with an occurrence.

Notify the proper authorities. Contact the police in particular for theft or vandalism claims.

Do not make any statements (oral or written) without insurance company permission. You cannot hinder the insurance company’s ability to seek reimbursement for damages from responsible parties, therefore, do not assume any obligation, liability, offer or pay reward or make any payment, except for necessary first aid or to immediately protect property from further damage.

Do not abandon your aircraft or insured property; take all reasonable precautions to protect property immediately after the loss.

Cooperate with the insurance company and their representative(s). Such things as regular communication with the adjustor, answering questions about the occurrence under oath, helping obtain and give evidence, attending hearings and trials and getting witnesses to testify are all generally expected.

Allow the insurance company to inspect the damaged property prior to repair or disposal.

File proof of loss within a set amount of time with the insurance company. This is usually a sworn statement setting forth the interest of the Named Insured and of all others in the property affected, any encumbrances, the value of the property at the time of the loss, the amount, place, time and cause of such loss, and the description and amounts of all other insurance covering such property.

  1. Notify authorities, as needed. To review NTSB procedures go to the following site.
  2. Accident response programs are a must in today’s general aviation environment. The “Resources” page on our website will take you to an example corporate response plan and outline.
  3. The FAA provides preliminary accident and incident information online. Click on the following link for access to this database.